PRIVACY NOTICE

Last updated: 14 October 2025

This Privacy Notice explains how Somewhere Tonight (“we”, “us”, “our”) collects, uses and protects your personal information (“data”) when you visit our website, join our community, attend our events or communicate with us.

We care about privacy as much as atmosphere. Please read this carefully so you know what we collect and why.

1. WHO WE ARE

Somewhere Tonight is a social dining and creative gathering series based in London, United Kingdom.
Email: hello@somewheretonight.com

We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. WHAT DATA WE COLLECT

We collect and process the following categories of data:

Identity and contact details – name, email address, phone number, age confirmation (18+), city, profile photo if you upload one.

Booking and payment information – event reservations, billing details, Stripe payment references.

Communications – messages or emails you send us.

Usage data – how you browse our website or interact with our forms, including IP address, browser type and session analytics.

Photos and recordings – images or video taken at events (see our Terms for photography consent).

We do not knowingly collect data from anyone under 18.

3. HOW WE COLLECT IT

• Directly from you when you sign up, buy a ticket, fill out a form or message us.

• Automatically through cookies and analytics tools when you visit our site.

• From event photography or recordings captured with appropriate notice.

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You can adjust cookie preferences in your browser at any time.

4. WHY WE USE YOUR DATA

We only use your personal information for clear and limited reasons.

Primarily, we process your data so we can run our events smoothly, communicate with you, and meet our legal obligations.

We use your data to:

• Manage bookings and payments. This includes confirming your reservation, processing your ticket purchase through Stripe, and handling any event logistics. The legal basis for this is the performance of a contract.

• Send essential updates. We may contact you about your booking, schedule changes, or important event information. This is part of our legitimate interest in running our service effectively.

• Share news and invitations. If you have opted in (or a soft opt-in applies for existing guests), we may send you occasional emails about upcoming events. You can unsubscribe at any time.

• Improve our website and experiences. We analyse how people use our site and events to make them better and more secure. This is done under our legitimate interest in improving our service.

• Comply with laws and regulations. We keep certain records, such as invoices and booking details, for tax and accounting purposes. This is required by law.

• Respond to reports or safety issues. If something happens at an event or within our community that requires follow-up, we may review relevant information to handle it responsibly.

  
  

We keep your data only for as long as necessary for these purposes and delete or anonymise it once it’s no longer needed.

5. WHO HAS ACCESS

Access is limited to our small internal team and trusted service providers who support operations such as:

• Stripe (payment processing)

• Google Analytics (website usage insights)

• Email and SMS providers (for communication)

  
  

Each acts under a written agreement and only processes data under our instruction.
We do not sell or rent your personal data.

If we transfer data outside the UK or EEA, we rely on adequacy regulations or approved contractual safeguards.

6. SECURITY

We use encrypted connections (HTTPS), password-protected systems and restricted access to protect your data from loss, misuse or unauthorised access.
No system is perfect, but we review our measures regularly.

You are responsible for keeping your login details safe.

7. YOUR RIGHTS

Under data-protection law you can:

• Access your data.

• Correct inaccurate or incomplete information.

• Delete your data in certain situations.

• Limit or object to how we use it.

• Withdraw consent for marketing at any time.

• Port your data to another service in a structured format.

  
  

To exercise any of these rights, contact hello@somewheretonight.com.
We aim to respond within one month.

If you are unhappy with our response, you can complain to the UK Information Commissioner’s Office (ICO) at ico.org.uk.

8. COOKIES

We use minimal cookies to make the site work and to measure anonymous usage.
Essential cookies cannot be switched off; analytics cookies run only with your consent.
Cookie lifetimes range from 6 to 13 months.

9. PHOTOGRAPHY AND MEDIA

By attending an event you may appear in general photography or short videos used for editorial or promotional purposes.
If you prefer not to appear, please tell a host on arrival and we will take reasonable steps to accommodate.

10. CHANGES TO THIS NOTICE

We may update this Privacy Notice occasionally to reflect changes in law or how we operate.
The latest version will always be available on our website with the updated date at the top.
If the changes are significant, we will notify you by email before they take effect.

Questions or requests
hello@somewheretonight.com
somewheretonight, London UK